Valentine Sports Park –Contact Us - Valentine Sports Park

Valentine Sports Park BOOKING/ENQUIRY Form

Before completing this form, please view the facilities and venue information on the website. (*required information).

FACILITIES AND VENUE INFORMATION

Please ensure you have completed this form with as much information as possible. This will enable Valentine Sports Park staff to confirm availability of facilities and services as requested.

PLEASE INDICATE:*

BOOKING
ENQUIRY
GENERAL ENQUIRY

CONTACT INFORMATION

1. First name*

2. Surname*

3. Email address*

4. Contact Number*

5. Club/Organisation*

5a. What is your role/position in the club?

6. Postal Address*

Street Address City State / Province / Region ZIP / Postal Code Country

7. Department (if applicable)

8. Event Name*

9. Expected size of group (approx.)*

10. Are you a previous guest of VSP?*

Yes
No

Message

ACCOMMODATION

11. Do you require accommodation?*

Yes
No

12. Arrival date

13. Departure date

14. Number of twin share rooms required (maximum occupancy – 2)

15. Number of quad share rooms required (maximum occupancy – 4)

16. Do you require meals?

Yes
No

Date	Breakfast (Qty)	Lunch (Qty)	Dinner (Qty)

17. Does your group have any dietary requirements?

18. Do you require a meeting / breakout room for your group?

Yes
No

19. How will your group arrive at VSP?

Private car(s)
Coach/bus

20. Please provide any additional information or requests here

OUTDOOR FIELDS

21. Do you require an outdoor field?*

Yes
No

22. Synthetic field (2 available)

None
1
2

23. Turf field (2 available)

None
1
2

24. Show field - turf (1 available)

Yes
No

26. Intended use of field?

Training
Match
Match & Training
Other

27. Please specify intended match opponents or name of competition*

28. Do you require referees?

Yes
No

29. If you are playing a match, including a trial match, has this been sanctioned?*

Yes
No

30. Please provide match or other details*

31. Please confirm the type of booking

Stand alone / one off
Regular (club fixtures or training)
Camp, tournament or festival
Other

Please specify*

32. Please provide dates and times for regular field bookings or camps/tournaments below:

Date	Start Time	End Time	Field type

32. Date for booking*

33. Start time (stand alone / one-off events)

: HH

MM

34. End time (stand alone / one-off events)

: HH

MM

35. Do you require change rooms?

Yes
No

36. Do you require Referee change rooms?

Yes
No

37. Do you require Flood lights?

Yes
No

38. Do you require any equipment?

Please specify*

39. Do you require access to the venue in advance of the event for set up or storage of equipment?

Yes
No

40. Is event security required?

Yes
No

41. Will you be organising First Aid Officers?

Yes
No

42. Details (please provide the name of your First Aid supplier)*

43. Please provide any additional information or requests here

INDOOR CENTRE

44. Do you require use of the indoor centre?*

Yes
No

45. Size of court

Full Court
Half Court

46. Date

47. Intended use of court

Training
Match
Training and Match
Other

48. Please specify*

49. Please confirm the type of booking

Stand alone / One off
Regular (club fixtures or training)
Camp, tournament or festival
Other

Please specify*

50. Start time (stand alone / one-off events)

: HH

MM

51. End time (stand alone / one-off events)

: HH

MM

52. Please provide dates and times for regular field bookings or camps/tournaments below :

Date	Start Time	End Time

53. Start time (stand alone / one-off events)

: HH

MM

54. Referee change rooms required?

Yes
No

55. Do you require any equipment?

Please specify*

56. Do you require access to the venue in advance of the event for set up or storage of equipment?

Yes
No

57. Is event security required?

Yes
No

58. Will you be organising First Aid Officers?

Yes
No

59. Details (please provide the name of your First Aid supplier)*

60. Please provide any additional information or requests here

FUNCTION ROOMS

61. Do you require use of a Function Room?*

Yes
No

62. Please provide dates and times for function room requirements below:*

Date	Start Time	End Time	Number of people

63. Which room do you require?

Dining Hall
Suitable for large functions, conferences, dinners. 300/350 guests (200/250 seated)
Learning Centre
Suitable for groups of up to 100. Can be split into two areas
Tribunal Room
Suitable for smaller groups, up to a maximum of 20

64. What kind of room layout do you require?

U shape
Banquet
Theatre
Classroom
Conference
Other

Other*

65. Do you require access to the venue in advance of the event for set up or storage of equipment?

Yes
No

66. Do you require any of the following?

TV/DVD recorder
Projector
Wi-fi
Whiteboard
PA system
Lectern
Easel (with butcher paper)
Other

Other*

68. Do you require any catering for your function?

69. Please provide any additional details about your function here, including dietary requirements, if known.

71. If there are any other booking details or requests, please provide them here

Once an event booking form has been submitted to Valentine Sports Park, you will be sent a quote based on your requirements.

This quote must be signed and returned to VSP as soon as possible. Confirmation of the quote also confirms acceptance of the VSP terms and conditions as attached to the quote (these can also be found on the website ).

You will also be required to provide valid credit card details to act as a guarantee for your booking.

Once the signed quotation has been returned to VSP, you will receive a tax invoice, specifying details of the required deposit or payment. A booking will remain tentative until this payment is received.

Should the venue not be available on your required dates, a member of the VSP venue team will be in contact with you to discuss options.

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Valentine Sports Park BOOKING/ENQUIRY Form

CONTACT INFORMATION

ACCOMMODATION

OUTDOOR FIELDS

INDOOR CENTRE

FUNCTION ROOMS