Booking Terms and Conditions

Valentine Sports Park

Booking Conditions for Events, Facilities and Accommodation

Valentine Sports Park is a managed facility of the Football NSW Limited and in the context of these conditions the name is transposable.

The ‘Hirer’ shall mean the person or entity to which the use of Valentine Sports Park, or parts thereof, has been granted.

BOOKINGS MADE FOR ACCOMMODATION & EVENTS LESS THAN 6 MONTHS IN ADVANCE

1.  An initial deposit equal to 50% of the total quoted amount is required to confirm a booking made less than six (6) months in advance and is required to be paid within seven (7) days of the date when the booking was made.

2.  Unless otherwise notified, the balance of the total amount due is required to be paid on arrival at Valentine Sports Park on the booked accommodation/event date or prior to this date.

3.  If the time between the booking confirmation and the date of the event or first night of accommodation is seven (7) days or less, then 100% of the total hire charges must accompany the completed booking form or confirmation letter.

4.  Payment of the deposit and balance will be accepted by cash, cheque, direct deposit, or credit card  (MasterCard or Visa).

5.  A booking is not definite until the Valentine Sports Park Management Office has received the deposit and a signed Booking Form or confirmation letter.

6.  If the completed booking form or confirmation letter is returned to Valentine Sports Park the required payment must be posted so as to be received within two (2) working days of the booking form or confirmation letter being received.

7.  The Valentine Sports Park Management Office reserves the right to cancel any tentative booking that has not been confirmed within seven (7) days of the date when the booking was made and release the dates for bookings by other hirers.

BOOKINGS MADE FOR ACCOMMODATION & EVENTS MORE THAN 6 MONTHS IN ADVANCE

8.  Bookings made more than six (6) months in advance will require an initial deposit equal to 10% of the total quoted amount and is required to be paid within fourteen (14) days of the date when the booking was made.

9.  A further 40% of the total quoted amount shall be paid three (3) months prior to the booked accommodation or event date.

10.  Unless otherwise notified, the balance of the total amount due is required to be paid on arrival at Valentine Sports Park on the booked accommodation/event date or prior to this date.

11.  Payment of the deposit and balance will be accepted by cash, cheque, direct deposit, or credit card (MasterCard or Visa).

12.  A booking is not definite until the Valentine Sports Park Management Office has received the deposit and a signed Booking Form or confirmation letter.

13.  If the completed booking form or confirmation letter is faxed back to Valentine Sports Park the required payment must be posted so as to be received within two (2) working days of the booking form or confirmation letter being received.

14.  The Valentine Sports Park Management Office reserves the right to cancel any tentative booking that has not been confirmed within seven (7) days of the date when the booking was made and release the dates for bookings by other hirers.

CANCELLATION OF BOOKINGS

15.  Any deposit paid will be forfeited on events, facilities and accommodation cancelled within thirty (30) days preceding the booked date.

16.  50% of the deposit paid will be refunded if the cancellation occurs between sixty (60) to thirty (30) days preceding the booking date on the strict condition that the events, facilities and accommodation cancelled is subsequently re-booked by other persons.

GUARANTEED FINAL NUMBERS

17.  Guaranteed final numbers for accommodation and any catering are to be advised three working days prior to the event date or first night of accommodation. Valentine Sports Park reserves the right to charge, as a minimum, for the guaranteed number notwithstanding that less than this number is accommodated or served.

18.  Additional numbers to the guaranteed final number will be charged at the appropriate rate.

LOSS AND DAMAGE

19.  The hirer is to assume full responsibility for any damage and costs incurred by Valentine Sports Park caused by any of its group members, guest, invitees or other persons associated with the hirer.

20.  Valentine Sports Park assumes no responsibility for lost or damaged goods or items belonging to the hirer and/or any of its group members, guest, invitees or other persons associated with the hirer.

FURNISHINGS AND EQUIPMENT

21.  Nothing is to be nailed, screwed or adhered in any way to any wall, door or other part of the complex unless the Valentine Sports Park Management Office has given specific prior approval to the hirer for such matter.

22.  No fixtures, fittings or furnishings of Valentine Sports Park may be altered, moved or removed without the specific prior approval of the Valentine Sports Park Management Office and any conditions that may be applied.

23.  No marquee, hut, stall or similar structure shall be erected on, or in the immediate vicinity of, Valentine Sports Park without the prior approval of the Valentine Sports Park Management Office and any conditions that may be applied.

BOOKING TIMES

24.  The hirer agrees to commence and conclude its booking at the times agreed upon with the Valentine Sports Park Management Office.

25.  The Valentine Sports Park Management Office reserves the right to charge overtime, at the appropriate pro rata rate, for bookings that exceed the scheduled hire period.

ALCOHOL AND REFRESHMENTS

26.  No alcohol of any kind is to be brought into Valentine Sports Park by the hirer and/or any of its group members, guest, invitees or other persons associated with the hirer without the specific prior approval of the Valentine Sports Park Management Office.

27.  The hirer shall not take or permit to be taken into Valentine Sports Park or its immediate vicinity, any machine, structure or vehicle for selling, offering or exposing for sale any refreshment or other similar goods without the specific prior approval of the Valentine Sports Park Management Office. Such approval being conditional on the full compliance with health and safety regulations and any other conditions that may be applied.

SALE OF ITEMS

28.  The hirer shall not hawk, sell, supply or dispose of any item whatsoever in Valentine Sports Park without the specific prior approval of the Valentine Sports Park Management Office and any conditions that may be applied.

ADVERTISING

29.  No advertising signs or publicity leaflets in any form may be erected, displayed or distributed within Valentine Sports Park or its immediate vicinity without the specific prior approval of the Valentine Sports Park Management Office and any conditions that may be applied.

CONDUCT OF PERSONS AND EVENTS

30.   Unless otherwise agreed, the hirer is to be solely responsible for the organisation and operation of an event, facility use or accommodation period and the supervision and control of all participants and group members, guests, invitees or other persons associated with the hirer.

31.  The Valentine Sports Park Management reserves the right to exclude or remove any and all undesirable persons from any function or complex premises without liability.

32.  It is understood that the hirer will conduct its use of the complex in an orderly manner and in full compliance with the rules put in place due Public Health Orders and Conditions of Entry https://valentinesportspark.com.au/conditions-of-entry/ of the Valentine Sports Park, with all applicable laws and with directions given by authorised persons.

ANIMALS

33.  No animal may be admitted to Valentine Sports Park without the specific prior approval of the Valentine Sports Park Management Office and any conditions that may be applied.

COLLECTIONS AND LOTTERIES

34.  No collections, game of chance, sweepstake or lottery shall be taken in or in the vicinity of Valentine Sports Park without the specific prior approval of the Valentine Sports Park Management Office and any conditions that may be applied.

35.  No person shall be permitted to bet or wager in or in the vicinity of Valentine Sports Park.